Signing a lease for the first time is a big milestone. But for many first-time tenants, excitement can overshadow the details. What starts as a handshake or a verbal agreement may lead to confusion or disputes down the road.
The best way to protect both landlord and tenant? Clear, written documentation.
Here’s what every first-time tenant should make sure is spelled out in writing—before the keys are handed over.
1. Lease Term and Renewal Options
The lease should clearly state:
- The start and end dates of the rental period
- Whether it’s a fixed-term lease (e.g., 12 months) or month-to-month
- How lease renewal or termination works (and how much notice is required)
This eliminates misunderstandings about when the lease ends or if it automatically renews.
2. Monthly Rent and Other Charges
Besides the rent amount, the lease should include:
- When rent is due each month
- Accepted payment methods
- Late fees and grace periods
- Charges for returned checks
It’s also wise to clarify who pays for:
- Utilities (gas, electric, water)
- Internet or cable
- Garbage and recycling
3. Security Deposit Terms
First-time renters often underestimate the importance of security deposit rules. The lease should explain:
- How much is required
- Where it’s held (in some states, landlords must place it in a separate account)
- What deductions may be made
- How and when it will be returned after move-out
Tip for tenants: Take date-stamped move-in photos to document the property’s condition.
4. Maintenance and Repairs Responsibilities
Both parties need to know who handles what. In writing, clarify:
- Which repairs the landlord is responsible for (e.g., plumbing, appliances)
- What counts as an emergency repair
- How to report maintenance issues
- Whether tenants are responsible for tasks like lawn care, filter changes, or light bulb replacements
5. Rules About Alterations and Decorations
First-time tenants might assume they can repaint or mount shelves freely. Avoid confusion by addressing:
- What cosmetic changes are allowed
- Whether nails, hooks, or adhesive strips are okay
- If written approval is needed for any alterations
6. Guest Policy
Many leases outline how long a guest can stay before being considered an unauthorized occupant. Make sure it covers:
- How long guests can stay
- If notification or approval is required for extended visits
- Whether subletting or room-sharing is allowed
7. Pet Policy
Even if a unit is pet-friendly, there may be limits. Ensure the lease includes:
- Whether pets are allowed at all
- What types, sizes, or breeds are restricted
- Any pet deposit or monthly pet rent
Reminder: Verbal pet permissions can lead to disputes. Get everything in writing.
8. Entry and Notice Requirements
Landlords can’t just show up unannounced. The lease should state:
- How much notice is required before the landlord enters
- What qualifies as valid reasons for entry (e.g., repairs, inspections)
- How notice will be given (written, email, etc.)
9. Rules for Breaking the Lease Early
Life happens. The lease should outline:
- Whether early termination is allowed
- What penalties or fees apply
- If subletting or lease assignment is an option
10. Property Rules and Regulations
Some properties come with additional rules:
- Quiet hours
- Smoking restrictions
- Parking assignments and rules
- Shared space etiquette (laundry rooms, common areas)
These rules may be in a separate addendum or part of a community handbook—tenants should review and keep a copy.
Why It All Needs to Be in Writing
Putting everything in writing:
- Prevents misunderstandings
- Creates clear expectations
- Helps resolve disputes more easily
- Protects both landlord and tenant legally
Verbal agreements and casual conversations can be easily forgotten or misinterpreted. Written terms give everyone a common reference point.
For First-Time Renters: Read, Ask, Confirm
Before signing anything:
- Read every section of the lease carefully
- Ask questions about anything unclear
- Request clarification in writing if something is discussed but not documented
Renting for the first time comes with a learning curve, but having a clear, written agreement goes a long way toward a smooth and successful tenancy. RentalRiff can also help first-time renters feel more supported by providing a clear point of contact for maintenance and property questions—making the experience less overwhelming and more tenant-friendly.
What’s written protects everyone—so make sure it’s thorough, fair, and easy to understand.